NOT CURRENTLY ACCEPTING NEW CLIENTS
UPDATE TO TAX FILING PROCESS
Due to the COVID-19 pandemic, there are several changes in our firm’s operation that are important for you to know. We are glad to be able to continue to serve you during this time. We want to take all reasonable precautions to keep you and us safe, and to limit the risk of our staff having to quarantine, thereby delaying the processing of returns. Please note:
1. No face-to-face meetings at this time. If you have specific questions for Alan or one of our preparers, schedule a phone call, or email your questions. Or, you can write the questions out for us with your tax materials so that we can address them while processing your return.
2. Getting your tax information to us:
a. Mail U.S. Postal Service to Hostetler Stott CPA, PO Box 4487, Charlottesville, VA 22905. For UPS or FedEx, you need to use our physical address: 1 Morton Drive, Suite #410, Charlottesville, VA 22903.
b. Request that we email you a link to our secure online portal for you to securely upload your documents electronically.
c. Drop off your documents in one of the two secure drop boxes located at the entrance to our 4th floor suite anytime after 6:00am and before 6:00pm if you do not need assistance. The office will not be staffed until 9:00am.
d. Call to arrange to walk into the partitioned entrance area inside our suite from 9:00am-5:00pm. If you would like a staff member to pick up your documents at your car, please call us during those hours to let us know when you arrive in the parking lot.
3. Delivering your materials: Please indicate your preference for how you would like to sign and receive your completed returns. Please let us know which method you will prefer in the enclosed Checklist. Your options are:
a. Mail - We can mail the completed return to your home address with an envelope for you to mail the signature forms back to us. Please be sure to provide us with your current address.
b. E-mail - We can securely send your return to your email address. We will discuss with you the options on how to sign the e-file authorization forms.
c. You can arrange to come into the office to sign at the front desk, wearing a mask. Or if you prefer, we can bring your returns out to your car.
4. Due to the new processes and to our reduced staffing at this time, we anticipate longer turnaround time than in previous years. We highly recommend sending us your materials as early as possible. Be aware that if we don’t receive your tax materials until mid-March or later, there is a high chance that your tax return will not be completed by the April 15 due date. In those cases, we will process all extension requests as needed and do not need your signature to do so. However, if you anticipate that you may owe taxes this year, please be ready to send in payments by April 15 when filing an extension to avoid a late payment penalty.
Thank you for visiting our website.
Hostetler Stott CPA is a full-service accounting firm serving clients throughout the area, dedicated to providing our clients with professional, personalized services and guidance in a wide range of financial and business needs.
On this website, you will find information about Hostetler Stott CPA, including our list of services. We have also provided you with online resources to assist in the tax process and financial decision-making. These tools include downloadable tax forms and publications, financial calculators, news and links to other useful sites. Whether you are an individual or business in or around Charlottesville, Hostetler Stott CPA has years of valuable experience assisting professionals with their accounting needs.
We have provided a tax organizer for new clients to use in gathering tax information. The organizer helps remind you of the information we will need to complete your return. Some of the information in the organizer may not apply to your situation, but we hope that you will go through the checklist to make sure you have gathered all relevent data. You can request a paper copy of the organizer from us, or you can download one here:
We welcome any questions or comments you may have. Feel free to contact us at any time:
You can also send us a message directly through the contact page of this website.